Kestrel

Guide

Nurse

Version 1.0 ·Updated 2026-09-17

Next reviewed by 2027-03-17.

Written for each member of a school's staff, from the registrar to IT, and the families using the portal.

For the nurse, who holds the medical record, gives medication, runs sick bay and approves the details families confirm.

All guides, including the first steps each member of staff takes. The training for this role takes these tasks in sessions.

Record a condition and the notice staff read

A student's record, "Health and wellbeing" tab, "Health"

Needs medical.record.write.

  1. Under "Conditions", press "Record a condition" and choose the "Kind".
  2. Fill "Severity", "What it is" and "What sets it off", and choose who it was "Told by".
  3. Write the "Notice for staff", the one line each member of staff reads beside the name, and press "Record it".
  4. Change that line later with "Notice" on the condition.

Record what a student may not do

A student's record, "Health", "Restrictions"

Needs medical.restriction.write.

  1. Press "Record a restriction" and choose what is "Not permitted".
  2. Fill "Notice for staff", "Why", "From" and "Until", and press "Record it".
  3. Lift it early with "Clear".

Record an action plan

A student's record, "Health and wellbeing" tab, "Action plans"

Needs medical.record.write.

  1. Under "Plans", press "Record a plan".
  2. Choose the condition it "Covers" and the "Kind", and fill "Issued on" and "Issued by".
  3. Leave "Review due" empty for the usual review, and press "Record it".
  4. The plans needed and the plans due are listed at "Action plans" in "Medical".

Give and correct a dose

"Medical", "Medications"

Needs medical.administration.write.

  1. Under "Due", press "Give", or "Give a dose" for a medication given as needed.
  2. Fill "Given", choose "Why", fill "At" and "Witness", and press "Add to the log".
  3. A dose entered wrongly is corrected with "Correct" under "Given today": fill "Why it is corrected" and press "Add the correction". The log keeps both.

Record a visit to sick bay

A student's "Health" section, "Record a visit to sick bay"

Needs medical.case.write.

  1. On the student's record, press "Record a visit to sick bay", then "Record a visit".
  2. Fill "Presented with", "Treatment" and "Arrived". Tick "Serious" to tell the family and the principal as it is recorded.
  3. Press "Record the visit". When the student leaves, press "Departure" on the row and choose "How it ended".

Follow an injury or illness as a case

"Sick bay", "Open a case"

Needs medical.case.write.

  1. On the visit, press "Open a case", choose "What it is about" and write a "Summary".
  2. On the case, press "Add a note" for what a parent, the GP or a coach said.
  3. Press "Book a follow-up", and "Mark done" once it has happened.
  4. Press "Close the case" once it is finished.

Approve the medical details a family confirmed

Home, "Waiting on you"

Needs forms.run.act.

  1. On the home page, open the step under "Waiting on you".
  2. Read what the family sent.
  3. Press "Approve" to write each changed fact on the record, or "Decline" with a "Note". The family reads the decision.